RoadScope Product Manual

1.1 What is RoadScope?

RoadScope (roadscope.app) is the leading Route Intelligence platform built specifically for the Oversize/Overweight (OS/OW) heavy haul transportation industry. It is a professional-grade web application that transforms how route surveyors, permit agents, and transport operators plan and document the movement of oversized loads.

Before RoadScope, surveyors relied on paper notes, disconnected spreadsheets, and generic mapping tools that were never designed for the unique demands of heavy haul logistics. RoadScope replaces all of that with a single, unified platform where you can:

• Record detailed route surveys with GPS-tracked points of interest (POIs)
• Measure and document clearances, bridge heights, overhead wires, and road conditions
• Collaborate in real time with your entire team — dispatchers, drivers, and engineers
• Generate professional reports and permit applications
• Navigate routes turn-by-turn on your mobile device, even offline
• Understand permit requirements across 60+ jurisdictions instantly with AI

RoadScope is a web-based Progressive Web App (PWA), meaning it runs in your browser on any device — desktop, tablet, or smartphone. It also installs like a native app and works offline once you have a connection to sync your data.

1.2 System Requirements

1.3 Creating an Account

RoadScope accounts are managed by SolTec Innovation Inc. To get access to the platform, you have several options:

Option A — Self-Registration (Starter, Operator, Enterprise, or Free Viewer)

1. Navigate to roadscope.app in your browser.
2. Click Get Started or Sign Up on the landing page.
3. Fill in your name, email address, company name, and phone number. RoadScope verifies that your email is unique and not already registered.
4. Choose your subscription plan (see Part 12 for a full plan comparison).
5. Accept the Terms of Service, Privacy Policy, and Acceptable Use Policy.
6. For paid plans, you will be redirected to a secure Stripe payment page to enter your credit card details.
7. After payment, verify your email address by clicking the link sent to your inbox. A 6-digit SMS code is also sent to your phone for additional verification.
8. Once verified, your account is reviewed by the RoadScope team. Most accounts are approved within a few minutes during business hours.

Option B — Admin-Provisioned Account (Hardware Bundle Users)

If you purchased a MeasurePRO hardware device from SolTec Innovation's online store (soltecInnovation.com), your RoadScope account is provisioned for you by a SolTec administrator. You will receive a welcome email containing:

• Your login email address
• A temporary password (beginning with RS-)
• Your access type (6-month or 12-month Hardware Bundle)
• Your access expiry date

Log in immediately and change your password from the Profile Settings section.

Option C — Invitation (Collaborator Access)

If a map owner has invited you to collaborate on their project, you will receive an invitation email. Click Accept Invitation in the email, then follow the prompts to create a free Collaborator account. You do not need a paid subscription to collaborate on maps you are invited to.

1.4 Signing In

1. Go to roadscope.app in your browser.
2. Enter your registered email address and password.
3. Click Sign In. If your credentials are correct, you are taken directly to your map workspace.
4. If you have forgotten your password, click Forgot Password, enter your email, and follow the reset link that arrives in your inbox.

Password Reset

If you cannot remember your password:

1. Click Forgot Password on the sign-in screen.
2. Enter your registered email address and click Send Reset Link.
3. Check your inbox for a password reset email from RoadScope.
4. Click the link in the email — it opens a page where you can set a new password.
5. Your new password must be at least 8 characters and include a mix of letters and numbers.

1.5 Interface Overview

When you first sign in to RoadScope, you land on your Map Workspace — the central hub where all your route surveys live. Here is a quick overview of every area of the screen:

1.6 Navigation & Layout

RoadScope's navigation is organized around two main areas: the Map Workspace (where you do your survey work) and the Platform (account, admin, and settings). You switch between these by clicking the icons or menu items in the top navigation bar.

Keyboard Shortcuts

2.1 Creating a New Map

In RoadScope, every survey project is called a Map. A map contains all the data for a specific route survey: the GPS track, all Points of Interest, attached photos and documents, collaborator access, and generated reports.

1. From your home screen, click the "+ New Map" button in the top-right corner of the My Maps panel.
2. Enter a descriptive Map Name. For example: "Highway 17 East — Blind River to Sudbury."
3. (Optional) Add a description, client name, vehicle configuration, and project number for your records.
4. Click Create Map. The map opens immediately in the editor.

Map Limits by Plan

2.2 Map Controls

The map canvas uses Google Maps as its primary engine, with support for OpenStreetMap and Esri ArcGIS layers. All standard map interactions work as you would expect:

• Pan: Click and drag on the map to move around.
• Zoom: Scroll your mouse wheel, pinch on a touchscreen, or use the +/- buttons.
• Click to Add POI: Single-click anywhere on the map to open the Add POI dialog at that location.
• Right-click: Opens a context menu with options to add a POI, set as origin, or set as destination.
• Double-click: Zooms in to that point.

Map Type Switcher

Use the layer toggle in the top-right of the map to switch between:

• Road Map — Standard road map (default)
• Satellite — Aerial imagery
• Hybrid — Satellite with road labels overlaid
• Terrain — Topographic map with elevation shading

2.3 Map Sidebar & Tabs

POIs Tab

The POIs tab shows a scrollable list of all Points of Interest recorded in the current survey. Each POI appears as a card showing its type icon, name, and any measurement badges. Click a POI card to:

• Zoom the map to that POI's location
• Open the POI detail panel on the right
• Start editing the POI

Use the search bar at the top to find POIs by name or notes. Use the filter dropdown to show only specific POI types or badge categories.

Routes Tab

The Routes tab manages GPS-tracked route segments. From here you can:

• Start a new GPS tracking session (records your vehicle's path)
• View all recorded segments with distance and duration
• Toggle route visibility on the map
• Create "Floating Routes" (manually drawn paths)
• View the elevation profile for any segment

Layers Tab

Toggle optional data overlays on the map:

• Traffic Layer — Real-time traffic conditions
• Satellite Imagery — High-resolution aerial photos
• OS/OW Overlay — Custom RoadScope route data
• Weather Layer — Current weather conditions (Operator+)
• Custom Layers — Import and display GeoJSON or KML files as overlays

Files Tab

Attach any file to your map project:

• Permit documents (PDF)
• Engineering drawings
• Client correspondence
• Video files
• Import files (CSV, GeoJSON, ZIP)

Files are stored in Firebase Cloud Storage and available to all collaborators with Edit or Admin access.

OS/OW Regulations Tab

The Regulations tab provides instant access to oversize/overweight permit rules for any US state or Canadian province. See Part 8 for full details.

2.4 My Maps Workspace

When you first open RoadScope, you see the My Maps workspace — an organized view of all your survey projects. The workspace has four tabs:

Bulk Actions

In the My Maps tab, you can select multiple maps using the checkboxes on each map card. Once selected, a bulk action toolbar appears at the bottom with options to:

• Archive — Move selected maps to Archives
• Export — Download all selected maps as a ZIP bundle
• Delete — Permanently delete selected maps (requires confirmation)

2.5 Archiving Maps

Archiving is RoadScope's recommended way to manage completed or inactive surveys. Unlike deletion, archiving:

• Preserves all data (POIs, routes, photos, reports)
• Removes the map from your active My Maps list (reduces clutter)
• Keeps the map accessible via the Archives tab
• Retains all collaborator access for viewing

To archive a map, hover over it in My Maps, click the ⋮ menu, and select Archive. To restore it, go to the Archives tab, click the map, and select Unarchive.

Points of Interest (POIs) are the heart of every RoadScope survey. A POI is any location along your route that is important to document — a bridge, a low wire, a tricky intersection, a tight turn, or any other feature that affects the safe movement of an oversized load. Every POI you create is automatically saved to the cloud, synced with your collaborators in real time, and included in your exported reports.

3.1 POI Types — Complete Reference

RoadScope includes 35 preset POI types, each with its own color, icon, and map marker. The types are organized into logical categories to make finding the right one fast and intuitive.

3.2 Creating a POI

There are three ways to add a POI to your survey:

Method 1 — Click on the Map (Most Common)

1. Make sure the correct map is active and open in the editor.
2. Click the location on the map where the POI should be placed. A crosshair cursor appears when you hover over the map.
3. The Add POI dialog opens, pre-filled with the GPS coordinates of the location you clicked.
4. Select a POI Type from the dropdown. The map marker color updates live to match the type.
5. Enter a Name (or use the auto-generated name like "Bridge-001").
6. Add Notes if needed — any observations, dimensions, or concerns.
7. Click Save POI. The marker appears on the map immediately.

Method 2 — Current GPS Location

Press the N key on your keyboard, or click the Add POI at GPS Location button in the map toolbar. This places a POI exactly at your current GPS position — ideal for field surveyors marking hazards as they drive or walk the route.

Method 3 — Address Search

In the Add POI dialog, click the Search Address tab. Type a street address, intersection, or landmark. RoadScope uses Google Places (with OpenStreetMap as a fallback) to resolve the address to precise coordinates and places the POI there.

3.3 Editing a POI

To edit an existing POI:

1. Click the POI marker on the map, or click the POI card in the POIs tab of the sidebar.
2. The POI detail panel opens on the right side of the screen (or as a modal on mobile).
3. Click Edit to enter edit mode. All fields become editable.
4. Make your changes to the name, type, notes, measurements, or photos.
5. Click Save. Changes are saved to Firebase instantly and synced to all collaborators in real time.

Moving a POI

To change a POI's location after it has been placed:

1. Open the POI detail panel.
2. Click Move POI in the edit menu (⋮ button).
3. The map enters "move mode" — click the new location on the map.
4. Confirm the move in the dialog that appears. The POI's coordinates update automatically.

3.4 Media: Photos & Video

Photos are critical evidence in any route survey. RoadScope supports attaching multiple photos and videos to every POI.

Adding Photos

1. Open the POI detail panel and click Edit.
2. In the Photos section, click Upload Photo or drag and drop images directly.
3. Supported formats: JPG, PNG, HEIC, WebP. Videos: MP4, MOV.
4. Photos are automatically normalized (compressed and oriented correctly) before upload.
5. If the photo contains EXIF GPS data, RoadScope will offer to update the POI's location to match the photo's recorded coordinates.
6. Photos appear as a gallery in the POI detail panel and are included in all report exports.

Multi-Photo POIs

A single POI can hold as many photos as needed. Use this to document multiple angles: approach view, clearance measurement, condition of surface, and signage all in one POI record.

3.5 Voice Notes

The Voice Note POI type lets you record audio observations in the field without stopping to type. This is ideal when driving solo and needing to document something quickly.

1. Press N on the keyboard (or use the Add POI button).
2. Select Voice Note as the POI type.
3. Click the microphone icon in the dialog. Your browser will request microphone permission — click Allow.
4. Speak your observation clearly.
5. Click Stop. The recording is automatically attached to the POI and uploaded to Firebase.
6. Voice notes appear with a waveform icon in the POI list and can be played back from any device.

3.6 Measurements & Badges

Many POI types — especially bridges, wires, and overhead structures — require you to record precise measurements. RoadScope provides a structured measurement system that calculates clearance automatically and assigns visual warning badges.

Recording a Measurement

1. In the POI edit dialog, scroll to the Measurements section.
2. Click Add Measurement and select the measurement type: Height, Width, Weight Limit, Grade Percentage, etc.
3. Enter the value and select the unit (metric or imperial).
4. Save the POI. The badge is automatically calculated based on the measurement vs. the survey's vehicle configuration.

Badge System

Badges are color-coded visual indicators that appear on the POI marker and in the reports. They are calculated automatically by comparing the measured clearance to the vehicle's overhaul height (set in the survey configuration).

3.7 Filtering & Bulk Actions

Filtering POIs

When a survey has hundreds or thousands of POIs, filtering is essential. Use the filter bar above the POI list to:

• Filter by Type — Show only bridges, only power lines, only danger points, etc.
• Filter by Badge — Show only "Danger" or "Work Required" POIs for efficient review.
• Filter by Measurement — Show only POIs with a clearance below a specific value (e.g., all wires under 5.5 m).
• Search by Name — Type any part of a POI name or note to instantly filter.

Bulk Actions

To perform bulk operations on multiple POIs:

1. Click Select Mode in the POIs tab toolbar.
2. Click the checkboxes on the POI cards you want to select. Or drag a selection box on the map to select all markers in an area.
3. A bulk action toolbar appears at the bottom: Archive, Delete, Change Type, Export Selection.
4. Select the action and confirm the dialog that appears.

4.1 Recording a Route

RoadScope can record your vehicle's GPS path as you drive the route, creating an accurate GPS track that anchors all your POIs in context. This route recording is the foundation of every professional survey report.

1. Open your map in the editor.
2. Go to the Routes Tab in the left sidebar.
3. Click Start GPS Tracking. Your browser requests permission to access your device's GPS — click Allow.
4. Begin driving. RoadScope samples your position every few seconds and draws your path on the map in real time.
5. Add POIs at any point during the drive — they are automatically tagged with the exact GPS coordinates and timestamp.
6. When you reach the end of the segment, click Stop Tracking. The route segment is saved and appears in the Routes list.

GPS Accuracy Indicators

The GPS status indicator in the top navigation bar shows your current accuracy:

• 🟢 Green — High accuracy (within 5 meters)
• 🟡 Yellow — Moderate accuracy (5–20 meters)
• 🔴 Red — Poor accuracy (>20 meters or signal lost)

Always wait for a green GPS signal before recording critical measurements.

4.2 GPS Elevation Profile

The Elevation Profile tool creates a visual graph of your route's vertical terrain — showing rises, declines, and steep grades that affect heavy haul feasibility. This is especially important for loads with weight distribution constraints or that require special braking configurations on downhill grades.

1. In the Routes tab, click a recorded route segment.
2. Click View Elevation Profile.
3. RoadScope samples coordinates along the route and fetches elevation data from the Google Elevation API.
4. An interactive elevation chart appears, showing altitude above sea level along the horizontal distance of the route.
5. Click any point on the chart to jump the map to that location.
6. Steep sections (grades exceeding 8–12%) are automatically highlighted in red.

Elevation Report Data

4.3 Street View Integration

RoadScope integrates with Google Street View to give you and your clients a ground-level perspective of every point on the route — from the comfort of the office, before any equipment moves.

1. Press S on the keyboard, or click the Street View icon in the map toolbar (👁 icon).
2. The map enters Street View placement mode. A pegman icon follows your cursor.
3. Click anywhere on the route to drop the pegman and open Street View at that location.
4. Use the Street View viewer to look in any direction, pan, tilt, and zoom.
5. Click any Road View thumbnail to navigate forward or backward along the route.
6. Close Street View with the X button or press Escape.

4.4 Bulk Street View Capture

The Bulk Street View Capture tool automatically captures a Street View screenshot at every POI along the route. This creates a comprehensive photo log of the entire route in minutes — without manually visiting each POI's location.

1. Click Tools → Bulk Street View Capture in the map toolbar.
2. The system displays a preview of how many POIs have Street View coverage in your area.
3. Click Start Capture. RoadScope processes each POI sequentially.
4. Progress is shown in real time. Captures typically take 1–3 seconds per POI.
5. When complete, each captured image is attached to the corresponding POI as an additional photo.
6. All Street View captures are included in the PDF report's "Photo Log" appendix.

RoadScope is built for teams. Whether you are a solo surveyor sharing results with a client, or a large operations team with multiple surveyors working on the same project simultaneously, RoadScope's collaboration tools keep everyone on the same page — in real time.

5.1 Sharing a Map

Every map in RoadScope can be shared with other users in two ways:

Method 1 — Invite a Collaborator (Full Account Access)

This gives another RoadScope user access to the map through their own account. They can view or edit the map depending on the role you assign.

1. Open the map you want to share.
2. Click the Collaborate button in the top navigation bar (👥 icon).
3. In the Collaboration dialog, click Invite Collaborator.
4. Enter the collaborator's email address. If they have a RoadScope account, their name appears. If not, they receive an invitation email.
5. Select their permission level (see Section 5.2 below).
6. Click Send Invitation. They receive an email with a link to accept.
7. Once accepted, the map appears in their Shared with Me tab.

Method 2 — Public Share Link (No Login Required)

Generate a public URL that anyone can view — no RoadScope account needed. This is ideal for sharing survey results with clients, engineers, or permit agencies.

1. Open the map and click Share Map in the map toolbar.
2. Toggle Enable Public Link on.
3. Copy the generated URL (format: roadscope.app/share/your-map-name).
4. Send the link to anyone. They can view the map, all POIs, and their details — but cannot edit anything.

5.2 Collaborator Roles

To change a collaborator's role after they have accepted: go to the Collaboration dialog, find their name, click the role badge, and select the new role from the dropdown.

5.3 Real-Time Presence & Cursor Sharing

When multiple team members have the same map open simultaneously, RoadScope shows each user's position and activity in real time:

• Presence Indicator — A colored dot next to each collaborator's avatar shows if they are online (green), idle (yellow), or offline (gray).
• Activity Badge — Shows whether a user is "Viewing" or "Editing" the map.
• Live Cursor — See each collaborator's mouse cursor moving on the map in real time, labeled with their name.
• Edit Lock — If a collaborator is editing a specific POI, that POI is highlighted with their color and cannot be edited by others simultaneously.

5.4 Comments System

RoadScope includes two separate commenting systems for different collaboration contexts:

Project Comments (Team Use)

Accessible via the Collaboration tab → Comments sub-tab. Used by invited team members to discuss the survey internally.

• Categories: General, Question, Review Request, Needs Correction, Missing Information
• Status: Pending → In Progress → Done / Rejected / Closed
• Threaded replies — the map owner (or admins) can respond to comments
• Email notifications are sent to all collaborators when a new comment is posted

Shared Map Comments (Client Use)

Anyone viewing the public shared map link can leave a comment — no account required. This is how clients and permit agencies provide feedback on a survey.

1. Open the public shared map link (roadscope.app/share/map-name).
2. Click the Leave a Comment button in the bottom toolbar.
3. Select a comment category: General, Question, Request Approval, Needs Correction, Missing Information.
4. Type your comment and click Submit. Your comment is attached to the map immediately.
5. The map owner and all collaborators receive an email notification.

Map owners manage public comments from the Collaboration → Comments tab. They can reply, change status, and close comments.

5.5 Shared Map — Public View

The public shared map is the client-facing view of your survey. It is a clean, professional read-only interface that shows the full route with all POIs, measurements, and photos — exactly as you documented them, without any editing controls.

The shared map includes:

• Full interactive map with all POI markers (color-coded by type)
• Clickable POI markers showing name, type, notes, measurements, and photos
• Filterable POI list in the left panel
• Route overlay showing the GPS-tracked path
• Comment submission button (bottom right)
• Map branding with the RoadScope logo

Analytics for Shared Maps

As the map owner, you can see how your shared map is being used. From the map settings, click Analytics to see:

• Total number of views
• Unique visitor count
• View timeline (when was it viewed most)
• Geographic distribution of viewers

6.1 Importing Data

RoadScope's Unified Import Orchestrator can import POI and route data from over 15 different file formats. This allows you to bring existing survey data into RoadScope from other tools, hardware devices, or past projects.

Supported Import Formats

How to Import

1. Open your target map in the editor.
2. Click Import in the top toolbar (↑ icon) or drag a file onto the map.
3. Select your file(s). RoadScope automatically detects the format.
4. A preview screen shows the data that will be imported. You can review, deselect, or remap fields.
5. For CSV files with custom column names, the Field Mapper lets you match your columns to RoadScope's POI fields (e.g., your "LAT" column → RoadScope's "Latitude").
6. Click Import. Progress is shown in real time. An import report appears when complete, listing successes, duplicates skipped, and any errors.

6.2 Export Formats

When your survey is complete, RoadScope can export your data in multiple professional formats for use in reports, GIS tools, permit applications, and engineering software.

How to Export

1. Open the map you want to export.
2. Click Export in the top toolbar (↓ icon), or press E.
3. The Export dialog opens. Select your desired format(s).
4. Configure export options (coordinate system, altitude mode, what POI types to include).
5. Click Export. A ZIP or individual file downloads to your device.

Export Format Reference

Coordinate Reference System (CRS)

For GIS exports (GeoJSON, Shapefile, KML), you can select the coordinate system:

• WGS84 (EPSG:4326) — Default, GPS coordinates, used worldwide
• Web Mercator (EPSG:3857) — Used by Google Maps, OpenStreetMap
• NAD83 — Standard for North American government GIS
• Custom EPSG — Enter any EPSG code for regional projections

6.3 GeoPDF Map Book

The GeoPDF Map Book is RoadScope's most advanced export format. It creates a georeferenced PDF document that, when opened in a GIS application like Avenza Maps on a smartphone, functions as an interactive, GPS-enabled map of your route — completely offline.

What is a GeoPDF?

A GeoPDF is a standard PDF file with hidden geographic metadata embedded using the OGC 08-139r1 standard. When opened in a compatible app, the app reads this metadata and uses it to display your exact GPS position on the map in real time — turning the PDF into a live navigation aid.

Creating a GeoPDF

1. Click Export → GeoPDF Map Book.
2. Select the map area to capture (current view, full route bounds, or custom area).
3. Choose the map type: Road, Satellite, or Hybrid.
4. Set the resolution (72 DPI for web, 150 DPI for print, 300 DPI for high quality).
5. RoadScope renders the map server-side using GDAL tools and creates the georeferenced PDF.
6. Download the GeoPDF. It can be imported directly into Avenza Maps or QGIS.

6.4 Map Merge / Consolidation Wizard

When multiple surveyors record different parts of the same route in separate surveys, the Map Merge (Consolidation) Wizard combines them into a single unified survey.

1. Click Tools → Consolidation Wizard in the map toolbar.
2. Upload the MeasurePRO ZIP exports you want to merge (multiple files supported).
3. The wizard scans each file and shows a preview of: total POIs found, duplicates detected, media files, and estimated final size.
4. Review the deduplication report. Toggle which duplicates to keep or merge.
5. Configure the output: single large survey, or split into segments (e.g., 1,000 POIs per file).
6. Click Consolidate. The merged survey is created and added to your My Maps list.

6.5 Region Extract

The Region Extract tool creates a brand-new survey from just the POIs that fall inside a single state or province you click. The original survey is never changed — POIs (with their photos, measurements, and data) are copied into the new survey.

1. Open the source map and click Tools → Region Extract. State and province boundaries appear over the map.
2. Click any state or province. A dialog shows how many POIs from your current survey fall inside that region.
3. Give the new survey a name and click Create Survey. It appears in your My Maps list with only the POIs from that region.

Tip: A built-in explainer is available any time from the ? icon next to Region Extract in the Tools menu.

6.6 MeasurePRO Integration

RoadScope connects directly to MeasurePRO — SolTec Innovation's hardware measurement system — through a secure REST API.

Syncing MeasurePRO Data

1. Go to Settings → MeasurePRO API and enter your API key (provided with your MeasurePRO device).
2. Click Sync Now. RoadScope pulls all new survey data from your MeasurePRO device over the API.
3. Use the Field Mapper to match MeasurePRO's data fields to RoadScope's POI fields (e.g., poitype → Type, heightm → Height Measurement).
4. Confirm the import. All synced data is added to the active map.

Reports are how your survey data becomes actionable information for clients, permit agencies, engineers, and drivers. RoadScope provides three different report formats to suit different needs — from a quick snapshot to a full 50-section professional document.

7.1 Quick Survey Report (13 Sections)

The Quick Survey Report is designed for fast delivery — an organized, readable summary of your survey that a client or permit agent can review in minutes.

The 13 sections are:

1. Cover Page — Map name, date, surveyor, client
2. Executive Summary — Key findings, critical POIs, overall route assessment
3. Route Overview — Map image showing full route with POI markers
4. Vehicle Configuration — Load dimensions and transport vehicle specs
5. Critical Clearances — All POIs with Danger or Work Required badges
6. Bridge & Overhead Schedule — Table of all bridge/wire POIs with measurements
7. Grade & Elevation Summary — Steep sections, elevation profile chart
8. Road Condition Notes — Gravel, damage, weight-limited sections
9. POI Complete List — All POIs in route order with coordinates and notes
10. Photo Log — All attached photos, organized by POI
11. Route Segments — GPS track data, distance, duration per segment
12. Permit Requirements Summary — AI-generated OS/OW permit notes
13. Surveyor Sign-Off — Certification block with date and surveyor name

Generating the Quick Report

1. Open your map and press R, or click Reports in the toolbar.
2. Select Quick Survey Report.
3. Review the auto-filled content. You can add a custom introduction or notes.
4. Click Generate PDF. The report is rendered server-side and downloads in seconds.

7.2 Full Report Editor (50+ Sections)

The Full Report Editor is RoadScope's flagship reporting tool — a comprehensive, fully editable document framework that produces professional Road Survey Reports comparable to what engineering firms deliver. It supports over 50 sections, organized into 16 section groups (A–P).

Key Features

• Auto-Fill from Firebase — Click Auto-Fill on any section and RoadScope populates it with data from your survey: POI counts, GPS data, route distances, vehicle specs, etc.
• AI Enhancement — Each section has an AI Enhance button. Click it to get AI-written draft content based on your survey data and the AI Project Context you provided.
• Section Status — Each section has a status: Draft, Review, Final. Use this to track progress through a large team review.
• Section Lock — Lock a section to prevent further edits once it reaches "Final" status.
• Versioning — Every save creates a snapshot. Click the History button to view or restore previous versions of any section.
• User-Selectable Appendices — Choose which appendices to include in the final PDF: photo logs, regulation excerpts, OSOW summaries, GPX data, etc.

7.3 Ontario TMP Report

The Ontario Traffic Management Plan (TMP) Report is a specialized 31-section report template designed specifically for oversized load moves in Ontario, Canada. It meets the requirements of the Ontario Ministry of Transportation (MTO), TMP Bellemare, and PGC standards.

The TMP covers:

• Load description and vehicle configuration
• Route description and special road requirements
• Escort vehicle positions (front, rear, and side escorts)
• Police escort coordination plan
• Communication strategy (radio channels, contact lists)
• Emergency procedures and incident response plan
• Night move provisions
• Traffic control device requirements
• Detour information
• All 31 section headers as defined by MTO guidelines

To generate an Ontario TMP: click Reports → Ontario TMP Report. The system auto-fills route data, vehicle specs, and POI information into the appropriate sections. A surveyor then completes the operational planning sections and generates the PDF.

7.4 Map Captures

Map Captures are high-resolution screenshots of your map that are embedded directly in reports. RoadScope can capture the entire route, specific segments, or individual POI closeups.

1. In the Reports Hub or Full Report Editor, click Add Map Capture.
2. A capture preview window opens showing the current map view.
3. Pan and zoom to frame the area you want to capture.
4. Select the basemap: Road, Satellite, Hybrid, or Terrain.
5. Toggle POI marker visibility, route overlay, and legend display.
6. Click Capture. The image is embedded in the report section.

7.5 AI Project Context

The AI Project Context panel allows you to provide a high-level description of your project that the AI uses throughout the entire report — keeping all AI-generated content consistent and project-specific rather than generic.

To set the AI context:

1. In the Full Report Editor, click the AI Context tab in the left panel.
2. Describe the project in plain English. For example: "This is a 52-metre wind turbine blade transport from the Port of Hamilton to the Niagara Wind Farm site near Dunnville, Ontario. The load is 5.2 metres wide and 4.9 metres tall. The route includes three major highway segments and two municipal road sections."
3. Click Save Context. All AI enhancement suggestions across every section will now be tailored to this project.

7.6 PDF Generation

RoadScope generates PDF reports server-side for consistency across all devices. The PDF engine renders a pixel-perfect version of your report exactly as it appears in the editor.

• Branding — Add your company logo, company name, and contact details to the cover page
• Table of Contents — Auto-generated with page numbers
• Professional Typography — Clean, print-ready layout optimized for US Letter and A4
• Photo Quality — Photos are embedded at full resolution
• File Size — Reports with many photos are automatically optimized to keep the PDF under 25 MB by default

The OS/OW Regulations module is one of RoadScope's most powerful features for permit agents and route planners. It provides instant access to oversize/overweight permit requirements for over 60 jurisdictions across the United States and Canada — without leaving your map.

8.1 Jurisdiction Coverage

RoadScope covers permit regulations for:

• All 50 US States — Including state-specific weight limits, curfew hours, and permit fees
• All 13 Canadian Provinces & Territories — Including Ontario, Quebec, BC, Alberta, Manitoba, Saskatchewan, and more
• Federal US Regulations — FHWA National Network rules and Interstate weight limits
• Federal Canadian Regulations — Transport Canada guidelines

Regulation Categories

For each jurisdiction, RoadScope provides data in these categories:

• Maximum dimensions (height, width, length, overhang)
• Maximum weights (single axle, tandem, gross vehicle weight)
• Permit fee schedule
• Pilot/escort vehicle requirements
• Police escort thresholds
• Travel hour restrictions (curfews, peak hour bans)
• Holiday and weekend travel rules
• Route approval requirements
• Bond and insurance requirements

8.2 Using the Regulations Tab

1. Open your map and go to the OS/OW Regulations Tab in the left sidebar.
2. Click Select Jurisdictions and choose all states/provinces your route passes through.
3. Enter your vehicle's dimensions and weights in the fields provided (height, width, length, weight per axle).
4. Click Analyze Route. RoadScope checks your dimensions against the rules of each selected jurisdiction.
5. Results appear as a jurisdiction-by-jurisdiction breakdown: which permits are required, which escort rules apply, and what fees are expected.

AI Permit Summary

For complex multi-jurisdiction routes, click the AI Summary button. The AI reads all the applicable regulations and generates a plain-English summary explaining:

• Which permits you need and from whom
• How many escort vehicles are required
• What time restrictions apply
• Any special conditions or flags for your load dimensions

This summary can be included directly in your reports or shared with the permit agent for review.

RoadScopeNAV (also referred to as SolTecNAV) is the driver-facing companion to RoadScope. It is a mobile Progressive Web App (PWA) designed specifically for truck drivers, pilots, and escorts on an active heavy haul move. It provides turn-by-turn navigation along the surveyed route, with proximity alerts for every critical POI the surveyor documented.

9.1 Overview & Installation

RoadScopeNAV runs in a mobile browser — Chrome on Android or Safari on iOS. No app store download is required. It is installed directly as a PWA.

Installing RoadScopeNAV on a Smartphone

1. Open Chrome (Android) or Safari (iOS) on the driver's phone.
2. Navigate to roadscope.app/soltecnav.
3. Android: Tap the ⋮ menu → "Add to Home Screen." iOS: Tap the Share button → "Add to Home Screen."
4. The app icon appears on the home screen. Tap it to launch RoadScopeNAV as a full-screen app.
5. The first launch downloads navigation data, voice prompts, and route data to the device for offline use.

9.2 QR Code Route Import

Drivers import their assigned route using a QR code generated in RoadScope's desktop interface. This eliminates manual data entry and ensures the driver follows the exact surveyed path.

In RoadScope (Desktop — Dispatcher Side):

1. Open the survey map in RoadScope.
2. Click Share → RoadScopeNAV Export.
3. Configure what the driver will see: which POI types to display, which to hide.
4. Click Generate QR Code. A large QR code appears on screen.

In RoadScopeNAV (Mobile — Driver Side):

1. Open RoadScopeNAV on the driver's phone.
2. Tap Scan QR Code.
3. Point the camera at the QR code displayed by the dispatcher.
4. The route, POIs, and navigation data are imported to the device instantly.
5. Tap Start Navigation to begin the guided move.

9.3 Navigation Features

Turn-by-Turn Guidance

As the driver follows the route, RoadScopeNAV provides:

• Voice instructions in English or French ("In 300 metres, turn left onto Regent Street North")
• Visual arrows and distance countdown to the next turn
• Route progress bar showing position along the total route
• Off-route warnings — alert and auto-recalculation when the driver deviates from the surveyed path
• Current speed display

POI Proximity Alerts

As the vehicle approaches documented hazards, RoadScopeNAV alerts the driver automatically:

• Visual popup showing the approaching POI's name, type, and any measurements
• Audio alert (beep or voice announcement)
• Alert distance is configurable (default: 200 m for bridges, 100 m for intersections)
• POIs marked Danger trigger a more prominent red alert with sustained audio

Offline Operation

Once a route is imported, RoadScopeNAV operates fully offline:

• Route data, POIs, and voice prompts stored in IndexedDB on the device
• Map tiles cached for offline display
• GPS tracking continues without any cellular connection
• When a connection is restored, position data can be synced back to the RoadScope survey for record-keeping

RoadScope includes a built-in time tracking system that automatically records how much time you spend on each survey project. This is valuable for billing clients accurately, understanding project costs, and generating payroll data for field teams.

10.1 Auto-Tracking

RoadScope automatically starts tracking time when you open a map and stops when you close it or when the browser goes idle for more than 5 minutes (idle detection). Each time tracking entry records:

• Project (map) name
• Activity type (Survey, Review, Export, Report writing)
• Start time and end time
• Total duration
• Billable classification (Billable, Non-Billable, Internal)

10.2 Weekly Timesheets

Access the full timesheet view at roadscope.app/timesheet. The timesheet shows:

• Current week's hours, broken down by day and project
• Total billable hours for the week
• A weekly summary table for payroll or invoicing
• Edit any entry: correct times, change billing classification, add notes

10.3 Admin Approval

On Enterprise plans, timesheets go through an approval workflow:

1. At the end of each week, users click Submit Timesheet.
2. The team manager receives a notification to review and approve.
3. Approved timesheets are locked and included in the monthly billing summary.
4. Rejected timesheets are returned with a note explaining what needs correction.

Your profile is your personal control center in RoadScope. Access it by clicking your name or avatar in the top-right corner of any page, then selecting My Profile.

11.1 Account Settings

The Account section lets you update your personal information:

• Profile Photo — Upload a profile picture (appears in collaboration presence indicators)
• Display Name — The name shown to collaborators
• Company Name — Appears on exported reports
• Phone Number — Used for SMS verification and urgent support contact
• Address — City, Province/State, Postal Code, Country

Email Verification

A green checkmark next to your email means it is verified. If you see an amber warning, click Verify Email to resend the verification link.

Phone Verification

Click Verify Phone and enter your phone number. A 6-digit code is sent via SMS. Enter the code to verify. Phone verification is required for accounts that use SMS-based features.

Changing Your Password

1. In Account Settings, click Security & Password.
2. Enter your current password, then enter and confirm your new password.
3. Click Update Password. You remain logged in; the change takes effect immediately.

11.2 Maps & Sharing

The Maps & Sharing section provides an overview of your collaborative activity:

Your Shared Maps

Shows all maps you have shared publicly or with specific collaborators. For each shared map you can see:

• The map name and last modified date
• Number of collaborators and their roles
• Public link status (on/off)
• Total view count

To remove a collaborator from a map, click the collaborator's name and select Remove.

Maps Shared With You

Lists all maps where you are a collaborator. If you no longer need access to a shared map, click Leave Collaboration to remove yourself.

11.3 Notification Settings

Control which events trigger email or push notifications:

Quiet Hours

Configure a "Do Not Disturb" time window to suppress push notifications during off-hours. For example, disable push notifications between 10 PM and 7 AM. Email notifications are not affected by quiet hours.

11.4 AI Preferences

Configure which AI provider powers RoadScope's AI features in your account:

To set up AI:

1. Go to Profile → AI Preferences.
2. Select your preferred AI provider.
3. Enter your API key (obtained from the provider's website).
4. Click Verify to test the connection.
5. Save. AI features across the platform will now use your configured provider and API key.

11.5 Support Tickets

Submit and track support requests directly from within RoadScope:

1. Go to Profile → Support.
2. Click New Ticket.
3. Fill in: Subject, Category (General, Billing, Technical, Feature Request, Bug Report), Priority (Low, Normal, High, Urgent), and a detailed description.
4. Attach screenshots if helpful.
5. Click Submit. You receive an email confirmation with a ticket number.

You can view all your open and closed tickets in the My Tickets list. Click any ticket to read the conversation and add follow-up messages.

11.6 Data Backup

RoadScope automatically backs up your data to Firebase Cloud daily. You can also create manual backups and export all your data at any time.

Exporting All Your Data

1. Go to Profile → Backup & Data.
2. Click Export All Data.
3. A comprehensive JSON file is generated containing all your surveys, POIs, routes, settings, and preferences.
4. Download the file and store it securely as an offline backup.

Manual Snapshots

Click Create Snapshot to save the current state of all your data to Firebase at any moment. This is useful before performing large import operations or major survey restructuring. Snapshots are stored for 30 days and listed with their creation date and data size.

RoadScope uses a flexible subscription model designed to fit organizations of every size — from individual surveyors to large enterprise fleets. All plans are billed through Stripe, with monthly and annual billing options.

12.1 Plan Tiers

*Collaborator plan users can add unlimited POIs on maps they are invited to, regardless of their own plan limits.

Feature Comparison by Plan

12.2 Add-Ons & Capacity Upgrades

Supplement any plan with optional add-ons:

12.3 Hardware Bundle Access

If you purchased a MeasurePRO hardware device from SolTec Innovation's online store, you receive a complimentary RoadScope access bundle:

• 6-Month Bundle — 6 months of Operator-level access
• 12-Month Bundle — 12 months of Operator-level access

Hardware bundle accounts are provisioned by SolTec administrators. Your access expiry date is shown:

• In the banner at the top of every page (amber banner when <14 days remain, red when <3 days)
• In your Profile → Subscription page

When your hardware bundle expires, your account is automatically downgraded to Free Viewer. Your maps and data are never deleted. Upgrade to a paid subscription at any time to restore full access.

Upgrading Your Plan

1. Go to Profile → Subscription or visit roadscope.app/pricing.
2. Click Upgrade Plan next to the plan you want.
3. You are redirected to the Stripe Checkout page. Enter your payment details.
4. After payment, your plan upgrades immediately and all limits are updated.

Managing Your Subscription

Click Manage Billing in Profile → Subscription to access the Stripe Billing Portal where you can:

• View your invoice history
• Update your payment method
• Download receipts for accounting
• Cancel your subscription
• Change billing interval (monthly ↔ annual)

14-Day Money-Back Guarantee

All paid plans come with a 14-day money-back guarantee. If you are not satisfied within the first 14 days, contact support@soltec.ca and your payment will be refunded in full, no questions asked.

The Admin Panel is available exclusively to RoadScope administrators (SolTec Innovation staff). It provides full visibility and control over the entire platform — users, subscriptions, maps, content, and system configuration.

Admin pages are accessible at roadscope.app/admin. The admin sidebar provides navigation to all management areas:

13.1 User Management

The Users Management page (/admin/users) is the most-used admin tool. It provides a searchable, filterable table of every registered user on the platform.

User Table Columns

Available Admin Actions Per User

• Edit — Change name, email, subscription tier, or any profile field
• Approve / Reject — Approve or reject a pending registration
• Suspend — Temporarily disable a user's access (reversible)
• Reset Password — Send the user a password reset email
• Force Verify Email — Mark the user's email as verified without requiring them to click the link
• Force Verify Phone — Mark the phone number as verified
• Impersonate — Sign in as this user for troubleshooting (generates a temporary token; all actions are logged)
• Delete — Permanently delete the user's account and all associated data

Pending Approval Queue

New registrations appear in the Approval Panel (/admin/approvals) with status "Pending Approval." Admins can review the user's details and click:

• Approve — Activates the account. The user receives a welcome email and can now log in.
• Reject — Declines the registration. The admin can optionally provide a rejection reason, which is sent to the user by email.

13.2 Creating Users (Hardware Bundle Provisioning)

Administrators can create user accounts directly — without requiring the user to go through the self-registration flow. This is primarily used for MeasurePRO hardware bundle customers.

Creating a New User

1. Navigate to /admin/users.
2. Click Create User in the top-right corner.
3. Fill in the new user's details:
   • Full Name (required)
   • Email Address (required — must be unique on the platform)
   • Phone Number (optional)
   • Company Name (optional)
4. Select the Access Model:
   • Free Viewer — Basic read-only access, no expiry
   • Hardware Bundle — 6-month or 12-month complimentary access (select duration)
   • Lifetime Access — Permanent, non-expiring access
   • Recurring Subscription — Standard paid subscription tier
5. For Hardware Bundle: select the duration (6 months or 12 months). A preview of the expiry date is shown automatically.
6. Select the Subscription Tier to assign (defaults to Pro for Hardware Bundle users).
7. Toggle Send Invitation Email on or off (on by default).
8. Click Create User.

The system will:

• Create a Firebase Auth account for the user
• Generate a secure temporary password (format: RS-XXXXXXXX)
• Write all profile and access data to Firestore
• Send a branded invitation email containing the temporary password and access details

After creation, a success screen shows the generated temporary password with a copy button. Store this securely — the password is only shown once.

Access Expiry Reminders

RoadScope automatically manages hardware bundle expiry:

• 14-day reminder: Users receive an email warning 14 days before their access expires (sent once only).
• Expiry day: The account is automatically downgraded to Free Viewer. Data is preserved.
• In-app banner: A colored banner appears at the top of the user's screen starting 14 days before expiry.
• Blocking modal: On the day of expiry, a full-screen modal informs the user and provides an Upgrade button.

To manually trigger the expiry check (useful for testing or ad-hoc runs), use the Admin API: POST /api/admin/check-expiring-access.

13.3 Subscription Management

The Subscription Management page (/admin/subscription-management) gives administrators direct control over user billing and entitlements:

• Change Tier — Instantly update any user's subscription tier without going through Stripe
• Grant Complimentary Access — Give a user temporary Enterprise-level access for 7, 14, or 30 days
• Process Refund — Initiate a refund through the Stripe API directly from the admin interface
• Cancel Subscription — Cancel a user's active Stripe subscription
• View Invoice History — See all invoices for any user, with links to Stripe's hosted invoice pages

Financial Overview

The dashboard shows:

• Monthly Recurring Revenue (MRR)
• Net Revenue vs. Total Paid (showing refunds)
• Subscription distribution by tier (pie chart)
• Churn rate and new subscriptions over time

13.4 Map Support Access

The Admin Map Support page (/admin/map-support) allows support agents to view any user's map for troubleshooting without knowing the user's credentials.

1. Navigate to /admin/map-support.
2. Enter the Map ID of the map you need to access. (Users find their Map ID in the Map Information panel — it's a unique ID with a copy button.)
3. Click Look Up Map. The system shows the map name, owner information, collaborators, and POI count.
4. Click Grant Support Access. The map is added to the admin's "Shared with Me" section.
5. Open the map and diagnose the issue.
6. When done, click Revoke Support Access to remove yourself from the map.

13.5 Analytics, Settings & Other Tools

Platform Analytics

Available at /admin (Dashboard). Shows:

• Total registered users / active users (last 30 days)
• Total maps created / total POIs across the platform
• Shared map view counts
• Daily/weekly/monthly activity charts
• User growth over time

Feature Flags

At /admin/feature-flags, administrators can toggle beta features on or off for all users or specific test accounts. This allows controlled rollout of new functionality before general release.

Maintenance Mode

At /admin/maintenance, toggle the platform into maintenance mode. All non-admin users see a maintenance screen with a custom message and estimated restoration time. All admin access remains active.

OS/OW Regulations Scraper

At /admin/regulations-scraper, trigger automated scrapers to update permit regulations from official government sources. Schedule scrapers to run weekly or trigger a manual update at any time.

Email Templates

At /admin/email-templates, view and edit the HTML templates for all system emails: invitation, expiry reminder, welcome, approval, rejection, and password reset emails.

Knowledge Base Management

At /admin/knowledge-base, create and edit articles that appear in the user-facing Knowledge Base at roadscope.app/knowledge-base.

A.1 The app shows a blank white screen

Cause: The browser is blocking JavaScript, or the Vite build cache is stale.

• Hard-refresh the page: Ctrl + Shift + R (Windows) or Cmd + Shift + R (Mac)
• Clear your browser cache: Settings → Privacy → Clear Browsing Data
• Try a different browser (Chrome is recommended)
• Disable browser extensions temporarily (ad blockers can interfere)

A.2 GPS location is not working

• Check that your browser has permission to access your location: browser address bar → 🔒 icon → Location → Allow
• On mobile, ensure Location Services is enabled in your device settings
• Move to an outdoor location with a clear view of the sky
• Wait 30–60 seconds for GPS to acquire a satellite lock
• If using a laptop indoors, GPS accuracy will be low — this is expected

A.3 Map tiles are not loading (grey boxes)

• Check your internet connection
• The Google Maps API key may have exceeded its daily quota — contact support if this persists
• Try switching to a different map type (Road → Satellite or vice versa)
• Clear browser cache and reload

A.4 A POI will not save

• Check that both Name and POI Type are filled in (both are required)
• Check your internet connection — POIs save to Firebase in real time
• Try refreshing the page — RoadScope uses IndexedDB to cache unsaved changes and will attempt to re-sync on reload
• If the error persists, take a screenshot and submit a support ticket with your Map ID

A.5 Import failed / no POIs imported

• Verify the file format is supported (see Section 6.1)
• For CSV imports, ensure the file has latitude and longitude columns (or use the Field Mapper to identify your coordinate columns)
• For ZIP imports from MeasurePRO, verify the ZIP contains a valid survey.json or data.json file
• Check the import report for specific error messages — it lists exactly which rows failed and why

A.6 PDF report takes too long to generate / times out

• Reports with more than 200 photos can take 2–3 minutes to generate — this is normal
• Try reducing the photo quality setting in the export options (set to Medium instead of High)
• Remove unnecessary appendices to reduce page count
• If the error persists after 5 minutes, contact support with your Map ID

A.7 Shared map link shows "Not Found"

• Verify the link is correct (no extra spaces or characters)
• Check that the Public Link toggle is still enabled in the map's Share settings
• The map owner may have deleted or archived the map

A.8 RoadScopeNAV (NAV app) is not receiving the route

• Ensure both devices are connected to the internet when scanning the QR code
• The QR code expires after 30 minutes — generate a fresh one if needed
• Check that the driver's phone camera app has permission to scan QR codes
• Try entering the route code manually (tap "Enter Code" in the NAV app)

A.9 Voice notes are not recording

• Check that the browser has microphone permission: browser address bar → 🔒 → Microphone → Allow
• On mobile: check device Settings → Privacy → Microphone → Allow for your browser
• Firefox does not support the Web Audio Recording API — use Chrome

A.10 Access expiry banner is showing but account should still be active

• Log out and log back in to refresh your account data
• Contact support at support@soltec.ca with your account email and access confirmation order number
• Call: +1.438.533.5344

This appendix provides a complete, print-ready reference of all 35 POI types in RoadScope. Keep this page handy during field surveys for quick type selection.

The RoadScope platform is developed and maintained by SolTec Innovation Inc. We are committed to supporting every user — from field operators on a remote highway to enterprise administrators managing a national fleet.

Contact Information

SolTec Innovation Inc.

SolTec Innovation Inc. is the maker of RoadScope and MeasurePRO. We specialize in technology solutions for the oversize/overweight transportation industry in North America.

• Website: roadscope.app
• Hardware store: soltecInnovation.com
• General inquiries: admin@soltec.ca

Certification Program

RoadScope offers a professional certification program for route surveyors who want to demonstrate mastery of the Route Intelligence Method™. Certified surveyors receive:

• A digital certificate and badge
• Priority listing in the RoadScope Partner Directory
• Access to advanced training materials
• The right to include "RoadScope Certified Surveyor" in professional communications

Visit roadscope.app/certification to begin the certification process.

Partner Program

Permit agents, engineering firms, and transport consultants can apply to the RoadScope Partner Program for reseller discounts, co-marketing opportunities, and priority support. Apply at roadscope.app/partners/apply.

RoadScope User Manual — Version 2.0.1 — March 2026
© 2026 SolTec Innovation Inc. All rights reserved.
roadscope.app · support@soltec.ca · +1.438.533.5344